about

The Front Desk Project Manager serves as a key member of our administrative team, providing organizational, communication, and project management support to ensure smooth daily operations across campus. This position works closely with the Head of School, Leadership Team, and Dean of Students, serving as the first point of contact for visitors and the central hub of the school’s Welcome Center.

The Front Desk Project Manager main functions include:

1. Perform assignments and various projects for the Leadership Team at the direction of the head of school.
2. Meets weekly with the head of school to review progress on projects and priorities.
3. Welcome and sign-in visitors, answer and direct all phone calls from the school’s main number.
4. Maintain student attendance database and tracking of students on restriction. (Works closely and reports to Dean of Students for attendance and restriction issues).
5. Compile weekend dorm checklist, final restriction list & weekend night study list.
6. Oversee student household jobs of administrative common areas (kitchen, bathroom, main entrance, and copy room).

Essential Duties – Cyclical/Annual 

1. Accreditation: Main point person for accreditation cycles, includes tracking and implementation of major recommendations.
2. Calendar: serve as point person for all calendars, events, and ensure recognition of notable dates and holidays.
3. HR Support (in coordination with Human Resources): Posting of job positions, scheduling remote and on campus interviews, assist with the onboarding of new employees.
4. Student Travel: Coordinate and assist with student campus arrivals and departures.
5. Primary contact and host for approved campus use by outside groups.

Essential Duties - Weekly

1. Welcome and sign in visitors, maintaining an atmosphere of warmth, competency, and order.
2. Weekly email sent out to students with missed classes the previous week.
3. Weekly email to students and advisors placed on restriction, including DC letters to students, advisors, and Dean of Students.
4. Meet with students to discuss attendance issues.
5. Entering of day student absences and correction of all student absences upon notification of errors from teachers.
6. Enter and maintain updated student contact information on school’s database system.
7. Order and stock Welcome Center office supplies with budget support from the Business Office.
8. Maintain Welcome Center, kitchen, bathroom, copy room, and recycling areas with support from Housekeeping staff.
9. Maintain office equipment including, phone system, copier equipment, fax machine with support from Technology Department. Schedule shredding pickup.
10. Prepare all Fed Ex shipping labels.

Other Duties

1. Prepare internal mailboxes for students and faculty.
2. Pass out OTC meds as delegated by the Director of Health Services.
3. Hand out and track issuance and return of student dorm room keys.
4. Manage and maintain teaching/administrative supplies and materials located in the Welcome Center.
5. Other projects and reports as requested from time to time, including support during trustee meetings and gatherings.

Required Experience & Skills

1. Two (2) years office/clerical experience desired.
2. Proficiency with Windows operating system, Microsoft Office (e.g. Word, Excel), and email communication.
3. Employment conditional on satisfactory completion of background check including criminal and motor vehicle.
4. Strong verbal and writing skills in the English language required. Proficiency in more than one language preferred.
5. Ability to deal with the public is critical. Must be personable, a self-starter, willing to learn and well-organized individual.

Safety Hazards of the Job
General office working conditions including sitting for extended periods and occasional lifting and carrying of objects weighing up to 50 lbs.

Nothing in this job description restricts the ability of CRMS to assign, reassign, or eliminate duties and responsibilities of this job either orally or in writing. You may be asked by supervisors or managers to perform other instructions and duties. The job description is not a contract for employment.

Full-Time, Not Exempt from overtime requirements under the Fair Labor Standards Act

Salary & Benefits: $23-26/hour + Full Benefits

To apply: Submit a CRMS Employment Application, cover letter and resume to employment@crms.org.

Location: Colorado Rocky Mountain School, an independent day and boarding high school, has an organic garden program with vegetable gardens, a young orchard, a small nursery, and a large-scale composting system. CRMS is located on a 300+ acre ranch in Carbondale in western Colorado between Glenwood Springs and Aspen at an elevation of 6200
feet.

Job Responsibilities: The Garden Assistant participates in all non-administrative activities of the garden as needed. This includes soil preparation, planting, mulching, protecting crops with covers, watering, weeding, fertilizing, planning, harvesting, cleaning produce, preparing produce for storage, preserving produce, arranging flowers, maintaining tools, minor repairs on buildings and equipment and cleaning of the buildings and work areas. The Assistant plays a large role in the yearly springtime plant sale, that will impart a different skill set; knowledge of perennials and annuals, marketing, sales, and customer relations. There is also the opportunity for the Assistant to gain skills pertaining to operating a skid-steer, tractor and various construction and landscaping projects. The Assistant will help with the compost program multiple times per week.
The Assistant works with the Garden Manager to plan, lead and/or supervise student work crews in the Spring. If the Assistant has sole responsibility for supervising a work crew, the assistant will take attendance, write reports and submit them by the appropriate deadline. At
times, the Assistant may be called upon to work in/on the campus landscape outside the garden. The assistant will take an active role in supervising and training Garden Interns, as well as creating a schedule and plan for local farm tours throughout the region.

Time Commitment: The Assistantship runs for approximately 24-30 weeks; from April 1st through October 15, 2026. The exact time frame is flexible and can be adjusted for the right candidate. The assistant will be required to work some weekends (on a rotating schedule with interns). Due to the nature of agricultural work, typical holidays (such as Memorial Day, Independence Day, and Labor Day) will be regularly scheduled workdays. Expect a heavy workload (35-40 hours/week) most weeks.

Compensation: $400/week paid every two weeks plus housing, meals and vegetables

Housing: You will live in a yurt on campus with a composting toilet, a water tank, and a full kitchen. This housing is somewhat primitive. The yurt, while it does have propane heat, can be on the cool to cold side during spring and during the summer months certain times of day in the
yurt can be very hot. The assistant has access to shower facilities in campus facilities, which are a short walk from the yurt. Water hauling may be necessary some weeks of the year. The Yurt is simply furnished and is a beautiful space.

Meals: Three meals daily provided when the school kitchen is open. The kitchen will be open for most of the term of the assistantship apart from a few intermittent weeks when the kitchen is closed. The assistant will also have access to produce from the school garden, some dry goods from the kitchen and to a small plot to plant his/her own garden if desired.

Qualifications:
• The Garden Assistant should have practical and relevant work experience and a basic knowledge of organic production and gardening and a genuine curiosity about learning more, an interest in the educational side of agriculture
• the ability to thrive under challenging and conditions with a heavy workload
• the ability to work alone and take on a leadership role with gusto
• an ability to be flexible and respond to changes and challenges that arise because of the school calendar, the weather and other logistics
• Must be 21 years of age
• Experience working with teenagers is a plus
• A strong interest in organic and sustainable agriculture and our food system
• Strong organization skills and tidiness
• A well-developed and energetic work ethic
• Due to the presence of students on campus, all employees are required to pass a background check. This requirement poses a barrier for international applicants.
• Must provide own transportation to CRMS
• Ability to work in an efficient and thorough manner
• Due to the housing available to interns/ assistant, no pets are allowed.

To apply: contact hmcdermott@crms.org

Application deadline: March 15th, 2026 or until position is filled